The Ultimate Guide to Office Step Challenges

An employee taking a step up the stairs
Want to boost your company's mood, energy, and teamwork? An office step challenge could be the answer!

Step challenges are a fun way to get everyone moving, building friendships, and feeling great. It’s like a friendly competition where everyone wins! This easy-to-follow guide will show you everything you need to know to create a step challenge that everyone will love. We’ll cover everything from picking the right tools to getting people excited and celebrating everyone’s achievements.

Table of Contents:

  1. Why a Step Challenge is Important

    • Employee wellbeing
    • Team building
    • Increased productivity
    • Healthy competition
  2. Choosing Between a Manual Challenge and an App

    • What is a step challenge app
    • Manual Challenge Pros and Cons
    • App-Based Challenge Pros and Cons
  3. Inviting Employees to Participate

    • Example Template Emails for Invitation
    • Creating Buzz
  4. Motivating Participation with Rewards

    • Incentive Ideas
    • Prizes and Recognition
  5. Promoting Inclusivity by Allowing Different Activities

    • Customizing Challenge Options
  6. Setting Up the Challenge

    • Duration and Frequency
    • Rules and Guidelines
    • Tracking Progress
  7. Engaging and Motivating Participants During the Challenge

    • Regular Updates and Leaderboards
    • Support and Encouragement
  8. Wrapping Up the Challenge

    • Announcing Winners and Recognizing Participants
    • Collecting Feedback
  9. Tips for a Successful Step Challenge

1. Why a Step Challenge is Important

A step challenge isn’t just about counting steps—it’s a strategic investment in your employees’ well-being, your team dynamics, and your company’s overall success. Here’s why:

Empowering Employee Wellness

Regular physical activity is a cornerstone of good health. By encouraging employees to move more, you’re directly contributing to lower rates of chronic diseases, reduced stress levels, and improved mental well-being. This translates to fewer sick days, lower healthcare costs, and a more vibrant, energetic workforce.

Step challenges foster a sense of camaraderie and shared purpose. As employees cheer each other on and work towards common goals, they strengthen bonds, build trust, and create a more positive, supportive workplace culture. Using the step challenge as a team building activity is an effective way to building a stronger team

Boosting Productivity and Focus

Physical activity isn’t just good for the body—it’s a powerful brain booster too. Studies have shown that regular exercise enhances cognitive function, sharpens focus, and increases energy levels. This means your employees will be better equipped to tackle challenges, solve problems, and deliver their best work.

Igniting Friendly Competition

A little healthy competition can be a great motivator. By incorporating leaderboards, team challenges, and rewards, you can tap into employees’ natural drive to succeed and push themselves further. This not only makes the challenge more fun and engaging, but it also inspires individuals to reach new heights they might not have thought possible.

2. Choosing Between a Manual Challenge and an App

What is a step challenge app

A step challenge app is a digital tool designed to motivate and track physical activity, typically focusing on step count as a primary metric. These apps usually work in conjunction with a smartphone or wearable fitness tracker, automatically recording steps taken throughout the day.

Key features of step challenge apps include:

  • Step Tracking: The core function, accurately counting steps taken during walks, runs, or other activities.
  • Goal Setting: Allowing users to set daily or weekly step goals, providing a clear target to aim for.
  • Progress Monitoring: Visualizing progress through graphs, charts, or other visual aids, showing how close users are to achieving their goals.
  • Challenges and Competitions: Many apps offer challenges or competitions, allowing users to compete with friends, colleagues, or even strangers to see who can accumulate the most steps.
  • Social Features: Some apps incorporate social features, such as leaderboards, news feeds, or chat functions, to foster a sense of community and friendly competition.
  • Rewards and Incentives: Certain apps offer rewards or incentives for reaching milestones or achieving goals, providing an extra layer of motivation.

Step challenge apps can be a powerful tool for promoting physical activity, increasing motivation, and creating a sense of camaraderie among users. Whether you’re looking to get in shape, lose weight, or simply move more, a step challenge app can provide the structure, support, and encouragement you need to reach your goals.

1. The DIY Route (Manual Challenge)


  • Free or low-cost: This option won’t put a dent in your budget. Manual tracking challenge  is a great way to do team building activity on a budget.
  • Simple to start: Just grab a spreadsheet or some paper and you’re good to go.
  • No tech headaches: You don’t need any special skills or software.


  • Limited tracking: You’ll have to rely on people to manually report their steps, which can be less accurate.
  • More work for you: You’ll need to spend time collecting and organizing everyone’s data.
  • Mistakes happen: It’s easy for errors to slip in when you’re doing everything by hand.

2. The Tech-Savvy Way (App-Based Challenge)


  • Easy and quick to get started
  • Track in real-time: See everyone’s progress instantly, right from your phone or computer.
  • Data crunching made easy: The app does all the calculations for you, so you can focus on the fun stuff.
  • More fun and engaging: Many apps offer leaderboards, challenges, and other features to keep people motivated.


  • Can be pricey: Some apps require a subscription or one-time fee.
  • Some setup needed: You’ll need to choose an app and get everyone signed up.
  • Not for everyone: Some people might not be comfortable using apps or may not have a smartphone.


If you’re looking for the quickest and easiest way to get started, a step challenge app might be the way to go. But if budget is the main consideration a manual challenge worth considering.

Before you kick off your step challenge, it’s important to get the green light from key decision-makers in your company. This could include managers, HR representatives, or even the CEO. Here’s how to win them over. 

  • Highlight the Benefits: Explain how the step challenge will improve employee health, morale, and productivity. Back up your claims with data and examples if possible.
  • Outline the Logistics: Present a clear plan for how the challenge will be organized, including the timeline, budget, and resources needed.
  • Address Concerns: Anticipate any potential objections or concerns and be prepared to address them proactively.
  • Emphasize the Fun Factor: Remind stakeholders that a step challenge is not only beneficial but also a fun way to engage employees and build team spirit.

3. Inviting Employees to Participate

Now that you’ve designed an awesome step challenge, it’s time to rally the troops and get everyone on board. Clear and enthusiastic communication is key to maximizing participation. Here are some email templates to help you invite, remind, and motivate your team:

Initial Invitation Email:

Subject: Join the [Company Name] Step Challenge – Let’s Get Moving!

Dear [Company Name] Team,

We’re excited to invite you to participate in our upcoming Step Challenge! It’s a fun and easy way to get moving, boost your energy, and connect with your colleagues. Plus, there are some fantastic prizes up for grabs!

[Include details about the challenge, such as the start date, duration, how to sign up, and the types of rewards available.]

We can’t wait to see you step up and join the fun!


The Step Challenge Team

Creating Buzz:

  • Promote the challenge in company meetings and newsletters.
  • Create posters and flyers to display in common areas.
  • Encourage employees to spread the word through word-of-mouth

4. Motivating Participation with Rewards

Everyone loves a little recognition and some fun incentives can be the key to keeping your team motivated and engaged throughout the challenge.

Research shows that rewards can significantly boost participation and performance in workplace wellness programs. A study by the University of Pennsylvania found that employees who received small financial incentives for reaching step goals were 27% more likely to achieve them compared to those who didn’t.

Here’s how to create a smart rewards program that goes beyond just counting steps:

  • Tiered Rewards: Offer a variety of rewards at different levels to keep everyone motivated. This could include small, frequent rewards for hitting daily or weekly goals, as well as larger prizes for overall winners or top performers.
  • Team-Based Incentives: Encourage collaboration and camaraderie by offering rewards for team achievements, such as reaching a collective step goal or having the highest average step count.
  • Social Recognition: Incorporate a social element into your rewards program by creating a leaderboard, sharing success stories, or hosting virtual celebrations to acknowledge everyone’s efforts.
  • Peer-to-Peer Recognition: Allow employees to recognize and reward each other for their efforts, creating a culture of appreciation and support.
  • Personalized Rewards: Consider offering personalized rewards that align with employees’ individual interests and preferences, such as fitness gear, wellness experiences, or charitable donations.

Implementing a smart rewards and recognition program will create a positive and engaging experience that not only encourages physical activity but also strengthens relationships, boosts morale, and fosters a culture of wellness within your organization. It’s a win-win for both the company and its employees.

5. Promoting Inclusivity by Allowing Different Activities

We want everyone to join in on the fun, no matter their fitness level or abilities. Here are some easy ways to make sure your step challenge is open to all. The goal is to create a fun and supportive environment where everyone feels welcome and can succeed.

  • Mix It Up: Don’t just focus on steps. Let people earn points for a variety of activities they enjoy, like biking, swimming, dancing, gardening, or even adding a squat challenge or a plank challenge.
  • Get Creative: Think outside the box! You could add a photo challenge where people share pictures of their activities, or a score prediction game for company sports events. This adds another layer of fun and makes the challenge more social.
  • Set Your Own Pace: Let everyone choose their own goals, so it’s challenging but still achievable for everyone.
  • Be Flexible: If someone has a disability, work with them to find activities that fit their needs. For example, wheelchair users could participate by tracking distance or arm cycles.

6. Setting Up the Challenge

Duration and Frequency:

  • Typically 4-12 weeks.
  • Weekly or monthly progress updates.

Rules and Guidelines:

  • Define what counts as an eligible activity.
  • Specify how participants should log their activities.
  • Set clear rules for tracking and disputes.

Tracking Progress:

  • Manual: Use spreadsheets or paper logs.
  • App-Based: Utilize fitness tracking apps or custom challenge apps.

Don’t let the excitement fizzle out! Here’s how to keep your step challenge fun and engaging from start to finish:

Share the Buzz:

  • Weekly Updates: Send regular emails or post updates on your company’s communication channels to share progress, highlight top performers, and celebrate milestones.
  • Leaderboards: Display leaderboards in common areas or through the app to create friendly competition and show everyone how they’re doing.

Build a Supportive Community:

  • Cheer Squad: Create a space (online or offline) for participants to connect, share tips, and motivate each other.
  • Shout-outs: Recognize and celebrate individual and team achievements regularly. A little praise goes a long way!

8. Wrapping Up the Challenge

Announcing Winners and Recognizing Participants:

  • Host a closing ceremony or virtual event.
  • Award prizes and certificates.
  • Share success stories and acknowledge everyone’s effort.

Collecting Feedback:

  • Send out surveys to gather feedback for future challenges.
  • Use feedback to improve and enhance the next challenge.

9. Tips for a Successful Step Challenge

Here’s a quick recap of the essential ingredients for a successful step challenge

  • Make it Fun: Inject some personality and humor into your challenge. Encourage friendly competition and celebrate everyone’s achievements, big or small.
  • Keep Talking: Communicate regularly with your team. Share updates, tips, and motivational messages to keep the energy high.
  • Get Social: Create opportunities for participants to connect and support each other. This could be through online forums, team events, or even a dedicated Slack channel.
  • Celebrate Milestones: Recognize and reward progress throughout the challenge. This will keep everyone motivated and excited to reach their goals.
  • Learn and Improve: Gather feedback from participants after the challenge and use it to make your next one even better.

By following these simple steps and tailoring them to your company’s unique culture, you’ll create a step challenge that not only improves your employees’ health and well-being but also fosters a sense of community and shared accomplishment. So get ready to step up your wellness game and watch your workplace thrive!

Share the Post:

Invite members to join Amdocs BeHealthy global app by Reaction

Click on this link from a mobile device or scan the QR with the phone's camera



Get Started with reaction

Let's Have a chat